Event Terms & Conditions
1. REFUNDS
a. ALL REFUND SCENARIOS ARE DETAILED ON OUR EVENT PAYMENT DETAILS PAGE UNDER “PAYMENT REFUNDS”.
a. THERE ARE NO GUARANTEES ON THE REVENUE THAT WILL BE GENERATED, NUMBERS OF ATTENDEES, OR ENGAGEMENTS DURING EACH EVENT.
2. USE OF ASSIGNED SPACE (THE “BOOTH”)
a. Participant may not display, sell and/or attempt to sell any items of drug paraphernalia; Any item displaying obscenity or profanity; Any item that is sexually explicit or displays excessive nudity; Or any item tending to excite racial disharmony.
b. Participants may use the booth space assigned to sell only the items described in the permit application. The participant accepts the booth space in the condition existing at check-in.
c. Participants shall not make any alterations to the booth space without the written approval of UTV Takeover management. Participants shall take reasonable precautions to prevent damage to the booth space.
d. Participant shall be responsible for and shall compensate UTV Takeover management for damage that is caused by the negligence or other wrongful acts or omissions of Participant, or their employees or agents.
e. Participant shall keep the booth space reasonably clean during the Event and afterward place all trash generated by the Event in receptacles provided in the Event area. All corrugated boxes will be flattened and placed next to a dumpster or in a recycling bin if provided.
f. Participant shall remove from Vendor’s area their furniture, appliances, supplies, signs, and other personal property used at the Event and surrenders the booth space to UTV Takeover management in the same condition as received no later than 12:00 p.m. on the last day of the Event.
3. FOOD AND BEVERAGES
a. No person or entity may serve food or beverages at the Event for consumption by the public without a temporary restaurant license as required by UTV Takeover management.
b. No beverages can be sold without the approval of UTV Takeover management.
4. COMPLIANCE WITH LAWS
a. Participant shall comply with all federal, state, and local statutes, regulations, administrative rules, codes, and ordinances that apply to the Event, including UTV TAKEOVER management Rules and Regulations.
b. PLEASE PAY CLOSE ATTENTION TO LOCAL TAX LAWS WHEN SELLING ITEMS AT OUR EVENT. SOME LOCATIONS REQUIRE SALES TO BE PAID BY CHECK OR CASH JUST 7 DAYS AFTER THE EVENT.
5. INDEMNIFICATION
a. Participant and Participant’s officers, employees, and agents are not officers, employees, or agents of the UTV Takeover as those terms are used in state code. Participant shall defend, indemnify, and hold harmless UTV Takeover management, their officers, employees, and agents from claims, actions, damages, judgment, and other expenses and liabilities (“claims”) arising out of injury to any person or damage to property caused in part or entirely by the activities of Participant, or Participant’s officers, agents, or employees or any hazardous condition at the vendor booth. The participant will not be responsible for claims resulting solely from the negligence of UTV Takeover management, employees, or agents, or latent hazardous conditions.
b. This section merely allocates risk between UTV Takeover and Participant. It cannot be construed to diminish any liability insurer’s obligations or to waive contribution or indemnity from other persons or entities.
6. LIABILITY INSURANCE
a. Participant shall, at its own expense, at all times while Participant is using the Booth, maintain in force a commercial general liability insurance policy that covers claims arising out of the Event. The amount of coverage must be equal or greater than the limits for claims made under the Oregon Tort Claims Act with minimum coverage of $1,000,000 per occurrence (combined single limit for bodily injury and property damage claims) or $1,000,000 per occurrence for bodily injury and $100,000 per occurrence for property damage.
b. Liability coverage must be provided on an “Occurrence” basis. “Claims made” coverage will not be acceptable UTV TAKEOVER shall be named as Certificate Holder and Additional Insured.
c. Your Insurance Certificate must be emailed along with your Application.
7. WEATHER AND SECURITY
All booth space located outside has little protection from the elements. Participants must keep in mind that weather conditions can change quite rapidly. Participants are advised to be prepared for all types of weather. UTV Takeover management will provide 24-hour security, however, it is the vendor’s responsibility to secure booth space and the contents within.
8. RUBBISH CONTROL DURING THE EVENT
Dumpsters are provided in the Event area for use by Participants to dispose of Event-created rubbish. Each vendor shall provide a suitable trash container at their booth, police the area around this container, and empty it as required. To maximize our dumpster space we require all vendors to separate cardboard from ordinary garbage. Cardboard items must be flattened and recycled in the dumpster marked “Cardboard Only”.
9. EXTENSION CORDS
Participants must provide all required extension cords. When more than one cord is used all connections shall be taped or otherwise sealed to provide waterproof protection. Use only heavy-duty cords. As a word of caution, worn, frayed, or improperly insulated extension cords will trip the GFI circuit breakers.