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Event Vending Details

VENDOR CHECK-IN/OUT

Assigned space numbers will not be given prior to check-in. However, companies will be located on a map prior to the event. We will use this map to create groups of companies based on the individual event’s Vendor Row layout. Companies will be located somewhere within their group in the order in which they arrive. As vendors arrive, you may be placed in a holding lane and communicated to when it’s your turn to pull into Vendor Row. This method allows us to efficiently get vendors into their space and reduce bottlenecks. If you would like to have a certain spot on Vendor Row or have specific move-in needs (ie: oversized sized trailer/equipment etc.), please let us know prior to the event and we will do our best to accommodate your needs.

CHECK-IN DATES & TIMES

Oregon: Tuesday, June 21st, 2022 by 3:00 PM
Oklahoma: Tuesday, August 9th, 2022 by 3:00 PM
Utah: Tuesday, October 18th, 2022 by 3:00 PM

CHECK-OUT DATES & TIMES

Oregon: Sunday, June 26th, 2022 by 12:00 PM
Oklahoma: Sunday, August 14th, 2022 by 12:00 PM
Utah: Sunday, October 23rd, 2022 by 12:00 PM

POWER

One 110 Volt/20amp circuit with two standard Edison plug sockets per vendor space will be provided by UTV Takeover. When existing site power is not available, we will provide diesel generators and construction-style spider boxes every 50’ to 100’ behind your vending space. Please bring extensions cords, and adapters as needed, to reach our spider boxes from your vendor booth. Please be aware if you do not bring extension cords and/or the correct adapters for your vending needs, we do not provide them and cannot guarantee that you will have power.

If you need larger power, such as 30A or 50A circuits, to run your food truck or vendor booth please verify with us a minimum of 60 days prior to the event so that we can order the correct equipment and have it on-site when you arrive. Some event locations may not have this option. If the requested equipment is not available we will notify you 45 days prior to the event so that you can make your own accommodations for power. If we are not notified prior to 60 days before the event it will be your responsibility to provide your own power via a personal generator. Self-supplied generators must operate at a reasonable volume and not operate with any mechanical issues that would cause attendees and other vendors discomfort.

WATER & SEWER

Each vendor row is built in an existing street, parking lot and/or field. There will not be water or sewer service directly at your vendor booth. If you need water for your booth please bring an external tank as required. We normally have water sources near the vendor row that can be used to fill your external water tank throughout the event. We recommend bringing a 100-200’ hose to make sure you can reach the nearest water source. There is no dumping of water aloud nor drainage service supplied. We have a portable restroom service company at each event that can dump and fill your tanks for a small fee. We recommend having this service done early in the morning or late at night to avoid the crowds.

PARKING

Up to two 12’ wide x 20’ long day-use parking spaces are included for free with every vendor space. Presenting sponsors also receive a complimentary parking space. If you need additional parking for your staff please let us know prior to showing up at the event. If you are staying off-site in a hotel please let us know before you book your reservation. We have group rates in many locations and may be able to save you a few dollars.

EVENT TENTS

No event tents or coverings are included with your vendor package. We are happy to connect you to an approved supplier of tents and supplies specific to each event location. If you need tents and/or supplies, please contact [email protected]om.

CLEANING DEPOSIT

Unlike other events, we do not require a cleaning deposit, but we do require vendors to maintain and clean inside and around their own personal vending space. Please see the “Rubbish Control” section of the Event Terms & Conditions for additional information.

VENDING PRODUCT & SERVICE CATEGORIES

To protect our vendors and to maximize the return on their investment, we try and minimize the number of companies vending the same products and/or services. We work hard to develop a diverse vendor row with no more than vendors overlapping within the same categories including Wheels & Tires, Apparel, Lighting, Whips, Fabrication, Retail, Performance, Upgrades & Service, etc. If we already have vendors in your category, we will work with you to find a solution that fits everybody’s marketing efforts at the event.

VENDING BOUNDARIES

We trust that each vendor will do their best to respect neighboring vendors and keep all equipment, materials, products, and trailers within the allotted vending boundaries. If you are uncertain if this will be the case, please contact us prior to the event. We would be happy to help with a drawing and booth layout at no additional charge. If this is not done prior to the event we can’t make any promises that all your items will fit. Event staff may ask you to remove any items that are not within the boundaries of your allotted vending boundaries. If your business requires servicing attendee’s vehicles, please let us know in the details of what you’re vending so that we can make appropriate accommodations for the parking and servicing of said vehicles.

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